What happens next.......
Check Availability - by telephone or email. We'll happily "pencil you in" for your Wedding Reception or Family Buffet whilst you co-ordinate other services for that date and meet with you (no obligation to book) or talk on the telephone to go through your provisional requirements. We'll speak with you about the venue, approximate guest numbers, schedule of timings and food preferences so we may provide you with an itinerary and estimate of costs based on our discussions so you can see how realistically the timings work and how much compromise we may have to make to bring your event in on budget. (Although based in Norfolk, we are happy to travel further afield although this will inevitably incur travelling costs which we would realistically estimate separately to the menu price. We do not make any additional charges for events booked within a twenty mile radius.) We promise you that in the event another client expresses interest in the same date during this provisional period, we will contact you to see whether you wish to take the booking further.
Booking Terms and Conditions:
Confirm via email or post - that you want to definitely book us for your event and include a holding deposit of £250. In turn, The Main Event will send you a receipt via email and post. This deposit is non-refundable if cancellation occurs within six months of the date of the event but will be returned, minus any tasting/travelling expenses, outside of this timescale. At this time, we would like to meet with you in order that we can better formalise the details of your event. We would stress that we will happily be available for meetings or telephone discussions at your convenience during this time.
Menu Choices - are often difficult to make! Keep things simple is always a good idea so that, for large numbers of guests, service flows quickly and efficiently. We'll happily guide and advise you; similarly if you have a definitive menu you have set your heart on we'll do our utmost to ensure you get it. Seasonality, logistics of service and budget will all play a part, but that's where compromise comes in.
Tasting - we are happy to provide a tasting if it should help to clarify your ideas and confirm a definitive choice. The tasting is for two people (the bride and groom) free of charge once the booking is confirmed by deposit. We provide in-depth tasting notes indicating the various ingredients, seasonings and spices along with descriptions of the general content and presentation of the menu and ask that you indicate on the notes any areas you feel need to be addressed. The tasting also comes after we have had the chance to speak about the type of menu and budget you want to achieve so in effect the tasting should provide you with exactly the menu you want your guests to enjoy on the day.
Six months prior to the event - we ask you to make an interim payment of £1,000. At this time, we would expect to discuss definitive menus, special dietary requirements, childrens' menu and evening buffet and, once again, will make ourselves available at your convenience. This interim payment, along with the original £250 deposit is now non-refundable.
Four weeks prior to the event - we ask you to confirm definite guest numbers along with their menu choices, if appropriate. This time scale enables us to confirm orders with our suppliers, hours of work with our team of staff and calculate an accurate invoice which will be sent to you two weeks later. We believe it is reasonable to expect such details to be in place by this date. In the unlikely event that your guest numbers drop significantly from the original estimate we reserve the right to discuss with you a fair number of guest to be charged.
Two weeks prior to the event - we ask that you make final payment of the total outstanding account. We will cater and charge for the number of guests you have confirmed to us four weeks in advance of the event date plus staff costs. Should additional guests surprise you with late acceptances, we will send a supplementary account after the event.
Methods of Payment - may be made either by cheque to The Main Event (Norfolk) Ltd or by direct transfer into our bank account, details of which we will give you upon confirmation of your booking.
Please remember that the menu prices shown are for the food, table linen, napkins, crockery and cutlery and do not include staff costs.
We charge £12 per hour per service staff member and, in this way, you can be more in charge of the budget. You may prefer to cloth, set and dress your Wedding tables in your own unique style along with family and friends, saving approximately £150 which could pay for your reception fizz! We would estimate that to efficiently serve 120 Wedding guests it would be necessary to employ 8-10 staff members. Their hours would be staggered but should they be required to set, lay and dress tables, serve reception drinks, the Wedding Breakfast and an evening buffet, staff costs would be in the region of £1,080. In effect, The Main Event can provide an excellent, top quality Wedding Breakfast and evening buffet with planning, itinerary, co-ordination with all other suppliers and first class service within a price range starting at £37 per head based on our most popular menu choices. A very competitive price.
Please don't hesitate to contact us should you have queries regarding our booking information or for further details relating to menus.